1. Bridging the gap between policy and practice: How do we make open the default?

A joint workshop by SPARC Europe and LIBER Open Access Working Group

Room II 6 & Room II 8, 1st Floor, Conference and Cultural Centre

Numerous international, national and local initiatives are contributing to making Open Access/Open Data the default; but we’re still not there yet. This workshop aims at collecting good practices, examples and current issues that relate to our  reaching this goal in order to give the delegates an idea of how Open Access/Open Data can be implemented in their country, consortia or institution. During this workshop, we will focus on four questions or conundrums:

  1. How can institutions engage more with researchers to enable more OA/OD sharing?
  2. How can we simplify the process of publishing  OA/OD for researchers and/or administrators?
  3. How can institutions reward researchers for contributing more to OA/OD?
  4. How can institutions take more of a lead in the dissemination of their own research information?

Your story
In preparation for the workshop, we are looking for several examples of good practices to share in each of the four sessions. You will have the opportunity to tell your stories of practices that have worked, as well as challenges you are faced with. These will be incorporated into the workshop, where you can speak to your progress as well as concerns. If you have an initiative you would like to submit for discussion please contact us by May 20th, and provide us with a title, a short description, and indicate which session your good practice best applies. Please send your suggestion to ; .

During the session, we look forward to facilitating the sharing of good practices around these four themes, and to providing concrete take-aways to help achieve greater open access to publications and open data in your institution or country. We are also interested in hearing from you on what still needs to be done in these four areas based on your particular perspective and experiences.

This workshop is an opportunity to meet old friends and make new ones in the context of resolving common challenges together. LIBER and SPARC Europe invite you to join us!

2. Research Data Support Meets Disciplines: Opportunities & Challenges

Scholarly Communication and Research Infrastructure Workshop

Room I 11, Ground Floor, Conference and Cultural Centre

Research data services address various needs of researchers across the research data lifecycle. In this workshop we will further investigate how libraries can step into direct support and collaborative roles with researchers and research groups. Immediately disciplinary differences will play an important role and specific needs have to be made explicit and addressed. The workshop will offer insights into a range of use cases and lessons learned from working with researchers from the humanities, natural sciences and social sciences (aka alpha, beta and gamma sciences).

In addition, legal issues increasingly are an important challenge for research libraries which offer research data services. In particular, as the EU’s General Data Protection Regulation comes into force in 2018 the processing and movement of personal data is affected, and other legal aspects of research data will need to be addressed.

The following questions are targeted in the workshop:

  • How to link up with researchers and how can their work environments be connected with research data management services and tools?
  • What roles are libraries assuming in collaborations, what are according opportunities and challenges? (e.g. embedded data librarian)
  • What organisational structures work best? Whom to work with and what needs have been identified in these collaborations?
  • What legal challenges can be foreseen for the implementation of the EU Data protection regulation, what discipline-specific issues arise and how can research data services provide support?

Organizers: Birgit Schmidt, Rob Grim, Jonas Holm

Jointly offered by the Scholarly Communication & Research Infrastructures Steering Committee (working group on Scientific Information Infrastructures) and the Advocacy and Communications Steering Committee (working group on Copyright)


09.00 Welcome & Introduction to the workshop – Prof Dr Wolfram Horstmann, University of Göttingen / State and University Library

09.10-9.30 The tribal approach academia takes to research data management – Dr Marta Busse-Wicher, University of Cambridge

Session I: A view on research data services working with disciplines

The session will showcase research data services and infrastructures targeting research groups and will highlight disciplinary perspectives and needs, challenges and lessons learned. In addition, the speakers will be asked to reflect on the FAIR data principles, what works well and what additional efforts are needed.

09.30-09.45 Data infrastructures and services for the Food and Agriculture community – Imma Subirats, FAO

09.45-10.00 Research Data Services and Data Collections: library synergies for economics researchers – Thomas Bourke, European University Institute

10.00-10.15 tba

10.15-10.30 Outbreak discussion & summary
Discussion in small groups with a facilitator, based on the questions outlined above.

10.30-11.00 Coffee break

Session II: Data protection challenges & ways forward

11.00-11.20 Legal challenges in the context of the EU’s General Data Protection Regulation – Jonas Holm, Stockholm University Library
An impact assessment at Stockholm University on data protection and research data was conducted and it is becoming increasingly obvious that there is a need to work together with researchers on the practical implications of the GDPR on research projects.

11:20-12:00 Group discussion & conclusion

3. The Digital Humanities Landscape in Europe

LIBER Digital Humanities Working Group

Room II 6, 1st Floor, Conference and Cultural Centre

During this kick-off workshop of the LIBER working group ‘Digital Humanities’ we will explore current practices of libraries engaged in digital humanities (DH) activities in various stages. A panel of librarians from university and national libraries will highlight their experiences during a panel session moderated by a DH researcher. The aim of the working group is to form a knowledge network of libraries in DH throughout Europe and we therefore invite participants of the workshop to actively contribute to the workshop in table discussions lead by the panel members, with topics as ‘Skill building in DH’, ‘Access to digital collections’, and ‘(Inter)national collaboration with researchers’.

Besides being a wonderful networking opportunity to share experiences and knowledge, this workshop will serve as input for the activities of the LIBER WG Digital Humanities, such as the DH in Libraries FAQs, best and worst practices and the report on the state of the art in DH in European research libraries. All plans and activities for the coming two years will be presented at the workshop.


Birte Christensen–Dalsgaard, Digital Humanities Lab of the University of Aarhus

Panel members

Neil Fitzgerald, British Library
Hege Stensrud Høsøien, National Library of Norway
Adam Sofronijevic, University Library of Belgrade, Serbia
Dr Mirjam Blümm, Göttingen State and University Library, Germany
Despoina Gkogkou, University of Patras, Library & Information Center, Greece

4. How libraries can get started with impact metrics

LIBER Metrics Working Group

Room I 12, Ground Floor, Conference and Cultural Centre

Over the course of this past year the Metrics working group has worked towards compiling recommendations on how libraries can get started with impact metrics. These recommendations target the broad scope of Metrics (including new ways of quantifying scientific impact, such as altmetrics) with a view towards research libraries active in and beyond LIBER. The Leiden Manifesto for research assessment served as a starting point for translating its general recommendations into more practical ones that are applicable to libraries’ actual working environments. The working group also formulated recommendations on how to use Metrics in other areas, for example for discovery or showcasing research. The recommendations are accompanied by preliminary information on the respective target group(s) as well as by additional resources and tools that assist getting in touch with Metrics.

During the upcoming LIBER conference we will present and discuss the draft recommendations with the LIBER community, present various use cases for Metrics services, and engage participants in interactive workshop elements. It is also planned to invite participants of working groups and/or projects that explore a similar territory to present their work (e.g., NISO WG on Altmetrics, EU Open Science Policy Platform, COAR, OpenUP, *metrics etc.).

The use cases include (1 hour)

  • A presentation on the use of new metrics in libraries based on the experience of University Library Vienna and the opportunities, tasks and challenges this has brought (Speaker: Juan Gorraiz)
  • A presentation on the services developed around metrics and the tools used to do this by the University of Duisburg-Essen (Speaker: Ania Lopez, probably remote)
  • A presentation on the use of metrics in the context of presenting and assessing the impact of research outputs at the University of Göttingen (remote presentation as the speaker Najko Jahn will not be able to attend the LIBER conference)
  • A presentation from related working groups/ projects (topic to be announced)

The interactive part will engage participants as a soundboard to (2 hours)

  • Assess the priorities of the recommendations
  • Define target groups of the recommendations
  • Discuss the effort required to make recommendations work
  • Collect best practices
  • Collect additional resources about Metrics

The feedback from the workshop will feed into the final recommendations that the working group will present to the LIBER board after the conference. The final deliverable will be distributed to LIBER members and published online (OA) to spark further discussion and provide guidelines.

5. So You Want to Do Text and Data Mining? We’ll Tell You How

Future TDM and OpenMinTeD Projects

Room II 7, 1st Floor, Conference and Cultural Centre

The exponential growth of data in the digital age has led to the development of powerful techniques for effectively harnessing digital information and discovering new knowledge. In this context, text and data mining (TDM) enables researchers and others to analyse, extract insights and knowledge, and exploit diverse and complex datasets from various digital media. Libraries – powering sustainable knowledge in the digital age – are already at the forefront of this technological opportunity.

Because the present use of TDM in Europe is significantly lower than in the US and Asia, two EU Commission funded projects are in the process of to identifying and reducing the barriers that inhibit the uptake of TDM within Europe

  • OpenMinTeD seeks to improve the technical environment for TDM use
  • FutureTDM seeks to improve the policy environment for TDM use

These projects have been gathering evidence on the ground, talking to the TDM community (including libraries). They have now set out policy and practical solutions that can help the library sector to take advantage of this technology.

The workshop
The purpose of the workshop is to let conference participants know about the findings, including guidelines for the library sector and where librarians can go for help and advice on text and data mining opportunities. The event is aimed as much at people who are new to the subject and to those with more in depth knowledge. We will kick off the session with a presentation on the trials, tribulations and opportunities for libraries negotiating their way around TDM in practice. We then include an opportunity for participants to try text and data mining for themselves through a hands on tutorial.

As supporting material, “How-to” guides and best practice case studies will be provided as dissemination materials for workshop attendees.

Draft Agenda – 90 minutes

  • 15 minutes Introduction – TDM, the opportunity for libraries
    • Inspirational library speaker as a case example
  • 25 minutes Project findings – how we can help you
    • OpenMinTeD representative
    • FutureTDM representative
  • 10 minutes Q and A
  • 40 minutes TDM in practice – have a go!
    • Content Mine tutorial

6. Managing Digital Estates: New Challenges for Libraries

LIBER Digital Cultural Heritage Forum

Room I 13, Ground Floor, Conference and Cultural Centre

Preserving the literary, musical and scientific heritage of the past centuries has always been at the core of national, regional and academic libraries’ missions. Today’s writers, composers and scientists are no longer using the pen, but the computer to compose their work, challenging libraries to develop the appropriate strategy in order to preserve the digital manuscripts and all other kinds of documents related to the act of creation, from the basic text file until the e-mails and even the text messages sent and received by the author.

This session intends to explore what kind of answers libraries have put in place to respond to this challenge. We invite contributions from libraries that have already deployed operational solutions to address the management of digital estates, meaning all documents created by a person through her/his professional activity, to present not only these solutions but also the methodology and choices they implemented during the course of this process. Among the questions for which we would welcome inspiring views and experiences are following:

Is the traditional “manuscript department” now also in charge of managing the “digital manuscripts”, or has a new service been formed specifically and where is it located within the institution’s organisation? What kind of competences are required and how has the competent staff been trained or recruited? Are the catalogues the same for analogue and digital manuscripts and archives? Are specific bibliographical formats or metadata required? Are the tools used to manage the files the same that those which are used for the digital library or the institutional repository? What specific challenges represent e-mails, text messages, or other social contents? Do easy-to-use technical solutions exist that could be shared among libraries? Does literary creation present the same issues as scientific or musical creation? How are copyright challenges addressed?

Along with two keynote speakers, which will be announced in due course, we are looking for diverse experiences in the form of 10-minutes presentations. Proposals for these short presentations should be sent to

7. SPARC Europe Making Open the Default

Merged with Workshop 1.

8. Customer satisfaction surveys – an active and collaborative workshop